Privacy Policy

1. Who we are

FairGraft is an umbrella company operated in the United Kingdom. We act as an employer of record for contractors working through agencies, processing PAYE payroll on their behalf. References to "FairGraft", "we", "us" or "our" in this policy refer to the FairGraft business and its operators.

For any privacy-related queries, contact us at: hello@fairgraft.co.uk

2. What data we collect

We collect personal data that is necessary to operate our services. This includes:

• Full name, address, date of birth and National Insurance number
• Contact details including email address and phone number
• Bank account details for payroll purposes
• Employment and tax information including P45, P60 and payslip data
• Right to work documentation
• Timesheet and assignment data provided by agencies
• Interest registration data submitted through this website

3. How we use your data

We use your personal data for the following purposes:

• Processing your PAYE payroll and issuing payslips
• Meeting our legal obligations as an employer under HMRC requirements
• Communicating with you regarding your pay, assignment, or account
• Responding to interest registrations and contact form submissions
• Maintaining accurate employment and compliance records

4. Legal basis for processing

We process your personal data on the following legal bases under UK GDPR: performance of a contract (to provide payroll services); compliance with a legal obligation (HMRC and employment law requirements); and legitimate interests (to operate and improve our services). Where we rely on legitimate interests, we ensure these do not override your rights.

5. Who we share your data with

We do not sell your personal data. We may share it with:

• HMRC, as required by law for payroll and tax reporting
• The agency you are working through, for assignment and timesheet purposes
• Accentra's Primo Umbrella, our payroll software provider, under strict data processing terms
• Professional advisers including accountants and legal counsel where necessary

6. How long we keep your data

We retain payroll and employment records for a minimum of 6 years following the end of your engagement, in line with HMRC requirements. Interest registration and contact form data is retained only until we have responded and no longer require it for that purpose.

7. Your rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request erasure of data where we have no legal obligation to retain it
• Object to or restrict processing in certain circumstances
• Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk

8. Cookies and website data

This website uses minimal browser storage solely to save interest registration data locally on your device before submission. We do not use tracking cookies, advertising cookies, or third-party analytics at this time.

9. Security

We take reasonable technical and organisational measures to protect your personal data from unauthorised access, loss, or disclosure. All payroll data is handled through Accentra's Primo Umbrella platform, which maintains industry-standard security practices.

10. Changes to this policy

We may update this privacy policy from time to time. Any changes will be reflected on this page with an updated date. We encourage you to review this policy periodically.

11. Contact us

If you have any questions about this privacy policy or how we handle your data, please contact us at hello@fairgraft.co.uk or visit our contact page.